Memo from Elaine Hedges to Joseph Cox and Norman Sheets, 1978

Towson State College MEMORANDUM Date June 24, 1978 To: Joseph Cox and Norman Sheets From: Elaine Hedges Subject: Women's Studies Budget for 1979 I have received the revised budget figures, which appropriate an additional $257 for student help for a total of $862 in the RSH category. I must protest that this figure is still inadequate and does not represent a realistic assessment of our needs. In 1976 we spent 1480 on student help and in 1977 we spent 1296. The situation in 1978 was unusual, as I have explained before, because I lost my student assistant a few weeks into the fall semester when she dropped out of school and for the rest of that semester either did the wok myself or left it undone and postponed. Our total expenditure for student help in 1978 therefore dropped to 844. However, all but 31 of that amount was expended from January through June, which surely indicates the need for more than 862 in student help for an entire year. (Please note here that the figure of $672 in RSH provided by Dr. Sheets on a printout of 6/14/78 as our total 1978 expenditure in 02 for student help would seem to be incorrect. Our budget sheets indicate that we used an original appropriation of $213 in RSH plus a supplement of $600 from Dr. Annette Flower to cover our emergency needs in the spring semester after all of our CWS funds were withdrawn from our budget because we had been unable to use them when the drop-out student could not be replaced by anyone with college wok study eligibility.) Dr. Sheets' statement of 6/14/78 also contains a description of our expenditures in 09 which does not tally with that on our budget print-outs. Our 5/31 printout lists an end-of-year surplus of $124.89 in 09, which indicates that we sent in that cate ory $569.ll, and not the much smaller amount of $194 which Dr Sheets listed. The explanation of this discrepancy is probably that we transferred money out of 09 into 02 in order to use it for guest speakers and artists-expenses not otherwise provided for in the budget. The current, 1979, appropriation for 09 is only $300, which seems to suggest that that category has been educed on the basis of money transferred out of it without a corresponding increase in category 02. In a telephone conversation earlier this month Dr. Cox assured me that we would receive an adequate supplement in our student help funds for 1979 if analysis of past budgets indicated that we had in fact used approximately $1300 per year in student help. Since it is clear that in the normal years 1976 and 1977 we did use almost $1500 and $1300 respectively, it seems apparent that the present total appropriation for 1979 of $862 is inadequate. (I am ignoring the token $50 appropriated in CWS, since no student is likely to be interested in sending the time making out he forms necessary to qualify to earn about one week's wages.) Please note also that we needed and requested permission to use that remaining money in 09 late this spring but were told that we could not use it, that our monies were being appropriated to make up deficits in other budgets. [handwritten: $400 from 6063-09 into 2296-09 7/18/78]